Responsibilities

• Match, audit, and process vendor invoices and statements with purchase orders; Review for completeness and compliance.
• Apply general ledger coding and enter voucher information into accounts payable module; Post entries to accounting system.
• Perform calculations to ensure timely vendor payment with consideration of payment terms and discounts.
• Process checks, credit card, and draft payments to appropriate vendors.
• Process employee expense reports.
• Ensure accurate accounting principles are applied.
• Responsible for general ledger account coding and transaction dating in support of accurate financial reporting.
• Excellent customer service skills promoting positive Wilco vendor relationships.
• Research and resolve invoice to receiving discrepancies, payment issues, and vendor credits with communication to Merchandising, Inventory Specialists, Receivers, and / or vendors.
• Research payment issues; Void checks and cancel vendor invoices as necessary.
• Periodically review AP Aging reports for outstanding vendor invoices.
• Follow Wilco guidelines for processing variances.
• Ensure and communicate integrity of financial and regulatory issues.
• Maintain computerized vendor master for multiple business units.
• Assist with indexing documents and document imaging.
• Communicate initiatives and seek to improve Wilco’s accounts payable process and consistency among all locations.
• Cross-training of vendor payables among other accounts payable team members.
• Assist with 1099 research and processing, as necessary.
• Participate in annual financial audit, as necessary.
• Assist Accounting Department with basic account reconciliations and special projects, as needed.
• Reasoning ability to determine proper handling and processing of documents.
• Identify and resolve problems in a timely manner and analyze information skillfully.
• High attention to detail and accuracy; Monitor work to ensure quality.
• Excellent written and verbal communication skills.
• Prioritize and plan work activities; Use time efficiently and meet productivity expectations.
• Ability to work as part of a team; as well as thrive independently.
• Conduct oneself in accordance with Wilco’s Core Values.

Special Skills & Training

• Knowledge of standard accounts payable policies and procedures.
• Understanding of basic accounting principles and general ledger coding.
• Experience with purchase orders and related accounts payable documentation.
• Basic knowledge of Excel spreadsheets; Ability to utilize an automated accounts payable system.
• Data entry skills; 10-key by touch and type 50-60 wpm. General office skills.
• Highly organized, detail-oriented, innovative, with strong self-directed time management skills.
• Associate’s degree and 2+ years’ experience in a high volume, multi-location accounts payable environment
  • OR High school diploma and 4+ years’ experience in a high volume, multi-location accounts payable environment.
• Experience in inventory accounts payable preferred.

Physical Requirements

No special conditions.

Remote Eligible

Last updated: May 14, 2025 @ 15:24:40